Purchasing Agent (Internal Candidates Only) at U.S. Embassy June 2021

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Purchasing Agent (Internal Candidates Only) at U.S. Embassy June 2021


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Purchasing Agent in the General Services Section.
Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Occasional TravelOccasional Travel


(70%) Procurement of Commercial Items
Upon assignment of an electronic Procurement Request (PR) in ILMS/Ariba, incumbent performs market research to identify potential sources. Determines type of action necessary and sources from which the request can be satisfied. This includes soliciting bids and negotiating prices of commodities. Requests bids or quotations by telephone, correspondence, advertisement, and personally. Reviews price responses and recommends the best offer. Prepares purchase orders for items to be obtained from local market and other sources. Processes and follows up requests for prompt action by suppliers to include visiting the suppliers to collect urgently needed items. Performs all administrative tasks associated with the orders: FPDS, e-filing, payment reconciliation, etc.
(20%) Local Market Research
Develops, maintains, and analyzes local market data regarding supplier prices and performance as a guide to future procurements. Visits local bidders’ establishment in order to better determine capabilities and to negotiate price and other conditions. Proposes new vendors and creative solutions to procurement based on market research. Position will be an incidental driver.

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(10%) Administrative Duties
Maintains procurement reference material, including State and other agency regulations and instructions, GSA Catalogue, U.S. Federal Specifications and Standards, examples of BPA agreements, and purchase orders which constitute precedents or may be used
as references in future procurements. Prepares official correspondence, reports, letters, memorandums and messages as required, in both English and Kiswahili.
Note: This position description in no way states or implies that these are the complete duties to be performed by incumbent. Incumbent will be required to perform other duties as necessary and requested.

Qualifications and Evaluations

EXPERIENCE: Two years experience in procurement and in purchasing supplies required.
Education Requirements:
Completion of Secondary School (form IV) is required.
LANGUAGE: Good working knowledge in English and Fluent in Kiswahili (speaking, writing and reading) is required.SKILLS AND ABILITIES: Class B&D driver’s license for the last 5 years is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.HIRING PREFERENCE ORDER:

    1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
    1. AEFM / USEFM
    1. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

    • Copy of Form IV certificate
    • Driver’s License
    • Proof of Citizenship
    • Other Documents (if any)
    • Other Documents 2 (if any)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 10 June 2021.


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